How to prepare a progress report for students

There are times when productivity, efficiency, drive and focus dip below a critical level. This could be either happening individually as a student or worker, in a team or a company.

As a student, you should keep track of all your engagements.  These could range from classes, tests, study time, and co-curriculum activities. In this article, we will discuss how to prepare a progress report for students.

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Our bodies need the best kind of nutrients, exercise, and rest to function properly. Thus, we should give our studies the proper kind of attention and treatment. One of the best ways to measure your progress and efficiency as a student is often writing a progress report on you.

What is a progress report?

A progress report summarizes the status, advancement, and future dynamics of a project. There are a few things that you need to include in your project reports. These include timelines for completion of tasks, the status of the resources used, current and projected results, and outcomes of a project.

Teachers use class project reports to summarize the progress of a student. Afterward, they give feedback to indicate whether the progress of the student is satisfactory or not. Guidelines for writing project reports in schools are not as strict as they would be in the workplace or fields such as science and engineering. Thus, students can take advantage of this to practice by writing project reports well enough for their future careers. A project report can come in the form of a dissertation for school work.

How to make a progress report for students

Here are a few steps in the process of writing a progress report for students. These tips can work for both an instructor writing a progress report on their students or a professional in the business, science, or engineering fields.

Make sure you understand the purpose of your progress report

A students’ progress report is straightforward. It gives feedback on the advancement of a student in their studies. When writing progress reports for your respective fields, you should have in mind the project proposal most suitable for your undertaking. Writing a report on a school research project requires you to cite information and give details on the relevance of your findings to your project.

Consider your audience

It is important to understand what your audience needs to know in your progress report. Your audience includes a student’s parent(s), guardian(s), or your fellow students. There are certain sections you generally need to incorporate in your progress report. Otherwise, you should consider the specifics of what goes into your report.

Establish a connection between the readers and the project. Take into consideration the effect your project will have on the readers’ studies, personal, or professional life. Deliberate on the decision your readers will have after they read the progress report. A student’s progress report might prompt them to work harder in their studies or improve in a few areas.

For a school project, your readers might back you up and give you support (knowledge and funding) or discontinue your project. Choosing the best way to communicate with your audience depends on the objectives at hand. Sometimes you might need to do progress reports more frequently for your students.

Writing a daily progress report for students

You may use a template or have the student fill out the daily progress report. This will help in daily monitoring the student both by the instructor or/and the parent. It is helpful for students who need individual behavior reports that focus on specific goals.

Weekly progress report for elementary students

Weekly progress reports are designed to give weekly feedback to parents or caregivers on a student’s strengths and weaknesses. They include guidelines on how a student can improve on their weak areas. It gives accountability to a student. Students need to ensure that all designated teachers sign or comment on the report card daily and their guardian at the end of the week. You may include the work effort, attitudes, habits, and interest in a weekly progress report for students. This may provide an outline on how to write a baseline progress report for students’ report cards.

Consider the tone of your progress report

Progress reports in the business, scientific, and engineering fields require a formal tone. A thesis review for your school project should have a formal tone. On the other hand, a student’s report should be engaging and have a friendly tone. It gives feedback on someone you know personally. Remember to keep it professional.

Avoid using teacher and specialist terminology when writing reports. Your progress report should be candid, clear, and focused on your subject.

Inform caregivers about the student’s performance

Parents need to know the kind of achievements their child is making while in school. Avoid too detailed information on curriculum and extra-curriculum activities and state the student’s level concerning expectations. Highlight what was learned and what the student needs to improve on rather than comments that only deliver an evaluation.

Use evidence to support your remarks

While writing reports, it is prudent to continuously revisit previous samples of a student’s former work. These samples should provide evidence of the student’s progress (or lack of it). You may combine this with the use of a checklist to avoid including irrelevant details in the progress report.

Prepare the parent

Sometimes, a student’s achievements and performance may come short of what their parents expect. You may need to have a sit down with the parent and have an open conversation about the student before writing any remarks on the progress report.

Encourage the parents to support the student and give recommendations on various activities that may help with improvement. You may need to write a more personal progress report in such instances.

Involve the learner

It is important to involve the students as much as possible when writing reports. Get the learners to make study goals and evaluate these goals later. In addition, get the students to have an awareness of their strengths and weaknesses and what they need to improve. All of these will keep students accountable for their learning.

How to write a progress report for students

progress report for students

After deciding on the best tone to use on your report, it’s time you figure out a way to communicate your points to your audience. You may use several formats and get ready-made templates from the internet for your progress report for students.

List your headings and sections

The heading is situated at the top part of the paper. It denotes the institution your students are learning in or the organization you are addressing in your progress report. Your heading should include details such as the date of the report, the name of the person addressed, and the subject of your report.

You may divide your progress report into more subsections, to group together related material. Different subsections can be made clear by including headings and sub-headings above them.


An introduction may not be necessary for a progress report for students. It is however necessary for all other types of progress reports. The introduction contains an overview of the project in a summary. It establishes progress and whether some objectives for the project have been met.


All the details of the introduction are expounded in the body. You include all the sections and subsections needed for a progress report for students. The student’s scores, performance, achievements, and instructor’s comments are all included in the body.

This is an opportunity to briefly discuss the behavior of the student, their learning, and challenges they might be facing while learning.


This is the conclusion of your progress report. You should include essential details of the recommendations you have for the student. Reinforce statements that show there is always room to perform better or achieve more and give a guideline on how to do it.

Over testing in American Schools

A recent study was made on how many standardized tests students take a center for American progress report. Schools and parents are in a dilemma when it comes to testing students. The main advantage of testing appears to be the generation of vast amounts of data about student’s progress and the learning environment. This data is used for accountability, setting expectations, and improving equity among students through all the stakeholders of the education system value chain. Testing is a way of accumulating student data for progress reports for students.

Testing could take a toll on students mentally and emotionally. This study is aimed at proving the degree of mandated tests by states and districts. It also evaluated how much time was spent on students taking the tests. The most significant findings of the study were that:

  • Local testing mandates were predominant than federal testing
  • Testing administration takes up a little of learning time
  • The testing culture in schools does not prioritize the well-being and learning of the students
  • There is no transparency on testing practices and purposes within districts
  • Students have an average of one test per month and a frequency of bi-monthly tests
  • Urban districts have more frequency of district-level testing than sub-urban districts

How to write a progress report for med students

A patient’s progress note can be read by anyone who has access to the patient. These may include a medical intern, resident, and attending officer. Other support staff such as social workers, nurses, physiotherapists might need to access notes on the progress of a patient. Below are a few tips on writing a good medical progress note:

To write a good progress report for your patient, you need to do a few things beforehand:

  • Check the electronic medical record system on the patient’s medical history; these include lab results, vital signs, imaging reports, surgical history, etc.
  • Review the last written orders and progress notes for the patient
  • Do a physical exam or ask your patient how they are feeling and draw informed conclusions on their current state

Characteristics of a good medical progress report

  • Date and time
  • Include the name of your service, Gyn-Onc, Vasc Surg, etc. and your year of study, for example, MS-3, that is, a medical student in the third year of study
  • Write a subjective view of the patient, remember to include any recent developments on the patient since your last contact with him/her
  • Next, perform a physical exam
    • Start with assessing the vitals
    • Make a list of your PE results
  • Make a list of all available lab results
  • In case your patient’s ins and outs are being monitored include them in your report
  • List all the evaluations done on the patient since you last saw them and analyze the results
  • Summarize your assessment:
    • Write an overview of your patient’s age, sex, and chief complaint
    • List your patient’s problems and their remedies
  • Sign your name, include MS-3 or MS-4, and submit your progress report

If you are in a dilemma on what to write on a patient, it is prudent to seek out notes written by an intern or resident. This may offer insight into the ailments of the patient, and give a good progress report example on how the information has should put down before.


Do’s and Don’ts for progress reports for students


  • Be specific and objective while writing a report
  • Use an active voice in your wording
  • Be consistent in tracking you’re the performance of your students to make making reports easier
  • Include support evidence (proof) on the performance of your students
  • Do not make the comments a narrative story. Provide the most relevant details
  • Do not be wordy in the summary. Stress only significant points
  • Do not report incomplete work, or achievements to be made by a student


Common mistakes when writing a progress report

  • Using expressive words, idiomatic expressions, and anecdotes to explain the status or progress of a project or individual, it may make your report appear vague
  • Having irregular intervals of sending reports
  • Understating issues and problems about a student
  • Digressing to irrelevant information. While making student reports, ensure you only mention matters concerning the student in question
  • Making a report too complicated, maintain simplicity for all your student reports to make them easy to understand

In summary

Tracking students on their scores, performance, behaviors, and activities is important in ensuring their success in school. A progress report is the summary of the undertakings of a student by their instructor. It is not only used in education but in the fields of business, engineering, and science to report on the progress of projects.

It is important to understand the main function of making progress reports for students serves. Engage your audience by maintaining a suitable tone. Continuously track students if possible through daily and weekly progress reports for closer monitoring.

Writing a progress report requires consistent tracking of performance, achievements and obligations. Tracking makes it easier to compile and summarize the content of the report. Simplify follow the steps in this article, and write your students’ progress report. If it appears challenging or you happen to get stuck, you can ask for help from experts. All you need to do is create an order now.



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