Grant proposal

For the final Fundraising Plan submission, arrange the contents of the grant proposal as follows:

  • Letter of Inquiry
  • Summary
  • Need Statement
  • Goals and Objectives
  • Methods
  • Timeline
  • Evaluation
  • Sustainability
  • Organization Background
  • Budget
  • Appendix (as needed)
  1. Write an Evaluation section
  2. Write a minimum 300 word evaluation section that focuses on assessing the project results.
  3. Describe how the evaluation will assess the efficiency of program methods, who will be evaluated, and what will be measured.
    1. State what information will be collected and who will be responsible for making the assessments.
    2. Discuss how the information and conclusions will be used to improve the program.
    3. Provide the organization’s definition of success.
  1. Write a Sustainability section
  2. Write a minimum 100 word sustainability section that states your organization’s intent to have the program continue after the initial grant funding is gone.
    1. If yes, present a plan for securing future funding for the program. Discuss future funding strategies or earned-income strategies.
  3. Create a Budget
  1. Create a budget that is consistent with the proposal’s program plan (methods.)
  2. Include a budget narrative and in-kind revenues and expenses.
    1. Address the question of how overhead costs will be recovered.
    2. Be realistic. In other words, the organization must be able to accomplish the intended objectives with the proposed budget.
  1. Write the Organizational Background
  2. Write a minimum 300 word, 12-point font, single-spaced organization background.
  3. Be sure to the background gives the organization credibility, suggests sources of community support for the program, and highlights any awards received.
  4. Write the Proposal Summary
  5. Write a minimum 300 word, 12-point font, single-spaced summary.
  6. Be sure the summary clearly:
    1. Identifies the applicant
    2. Describes the specific need to be addressed and the specific objectives to be achieved
    3. Mentions the total program or project cost and the amount of funding requested
    4. Is brief
    5. Thanks the funder for considering the applicant’s request for funding

Evaluation

  • Evaluation section focuses on assessing the project results.
  • Describes how the evaluation will assess the efficiency of program methods.
  • Describes who will be evaluated and what will be measured.
  • States what information will be collected in the evaluation process.
  • States who will be responsible for making the assessments.
  • Discusses how the information and conclusions will be used to improve the program.
  • Provides the organization’s definition of success.

Sustainability

  • Answers whether it is the organization’s intent to have the program continue after the initial grant funding is gone.
  • If the program will continue, a plan for securing future funding is presented.
  • Future funding strategies or earned-income strategies are discussed.
  • If a multi-year grant, has decreasing reliance on grant support each year been shown.

Budget

  • Budget is consistent with the proposal’s program plan (methods).
  • There is a budget narrative that explains items that may not be immediately clear.
  • Includes in-kind revenues and expenses.
  • Budget addresses the question of how overhead costs will be recovered.
  • Budget is realistic.

Organization Background

  • States the history, specific qualification, purpose, programs, target population, total number of people served, and major accomplishments.
  • Background suggests sources of community support for the proposed program.

Summary

  • Summary clearly identifies the applicant.
  • Describes the specific need to be addresses and the specific objectives to be achieved.
  • Mentions the total program or project cost and the amount of funding requested.
  • Is brief (no more than one page).
  • Thanks the funder for considering the applicant’s request for funding.

ABSTRACTS AND EXECUTIVE SUMMARIES

 These are not outlines of what will come but are summaries of the entire report. Therefore, both abstracts and executive summaries must include:

1) a problem statement;

2) a knowledge gap;

3) the aim of the study;

4) what you did in the study;

5) what you found;

6) what it all means.

The main difference between an Abstract and an Executive Summary is length. An abstract includes all 6 requirements in about 300 words, an executive summary includes all 6 requirements in about 5% of the length of the entire report (although it can be up to 10% ).

In this assignment, we are doing an EXECUTIVE SUMMARY. Details on abstracts are provided here for your benefit in other units and for future reference!

An Executive Summary aims to:

  • provide a brief overview of the WHOLE REPORT so that someone can read the executive summary alone without the accompanying report and have an understanding of the content;
  • allow the reader to quickly understand the information that is contained in the report and persuade the reader that the document is worthy of being read;
  • provide concise, complete, specific and self-sufficient information that can be understood in isolation;
  • it is NOT an outline of the report.

How to write this Executive Summary

  • Write the executive summary in your own words, using a formal writing style (it is NOT ACCEPTABLE for you to use the SAME WORDS that are used in the main report
  • Every member of your team MUST have a unique Executive Summary, all executive summaries will be submitted via TURNITIN to check for plagiarism between teams, between members of the same team and between members of a team and the main EWB Challenge Report
  • There are eleven major topics in the EWB Challenge Assignment. All of these MUST be included in the Executive Summary and you should do so in the same order they are presented in the main report. To make this easier, you can use sub-headings where appropriate. However, try to keep them to a minimum by grouping similar ideas together under a smaller set of headings than in the original report (for example, in the executive summary, you might have a heading for Benefits and Impacts under which you have separate paragraphs for your environmental, economic and social benefits and impacts).
  • It is acceptable to use a limited number of figures or tables in the Executive Summary. If you do so, make sure they are essential to get your point across. If you use the same figures or tables as your teammates or if the figures or tables are from the main report this will NOT count as plagiarism (because you cannot put ANYTHING new in an Executive Summary you need to use ones from your report).
  • The maximum length of the executive summary is four pages. In general, you should aim for 5% of the length of the main report (longer reports may need more length to present proper summaries of the content).
  • You MUST follow the same format/layout requirements as defined for the EWB Challenge assignment. Writing style rules also apply.
  • At least one sentence should be provided for every headed (primary, secondary or tertiary heading) section of the main report. If it was important enough to have a heading, it is important enough to be summarised.
  • The Executive Summary is a STANDALONE DOCUMENT. This means it needs to be well-linked, logically ordered and easy for the reader to follow. Readers should be able to follow your line of thinking and evaluate your design based on the Executive Summary alone.
  • NO REFERENCES are needed or desired in an Executive Summary.
  • When writing Executive Summaries for other assignments or in a professional context: they should be provided on a separate page at the beginning of the report before the Table of Contents and they should ALWAYS be written after the whole report so that they accurately reflect the content of the report.
 
 

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