Develop a fleet safety plan that would be appropriate for a fleet containing automobiles, vans, pickup trucks, or any similar type of vehicle(s). The plan you develop should not be for large trucks or any vehicle requiring a CDL due to the time frame you have available to develop the plan. Your safety plan must be submitted in both hard copy and electronic format to be graded.
As with any document, your plan should have an introduction, a body, and a conclusion.
The following section contains a list and short description of the minimum requirements for your plan. The highest grade-earning plans will exceed minimum requirements and will be free of spelling and grammatical errors.
Table of Contents
A Vehicle Inspection Form (see sample OSPI form at link below): https://www.k12.wa.us/TrafficSafety/forms/1477.pdf
This is a form that would be used when a fleet vehicle is inspected at certain intervals. Some vehicles require mandatory inspections. Often times this is thought of as a proactive process and is used even when not required by regulation.
Pre-Trip Inspection (samples at links below)
This form is usually not as thorough as a VIS. This is an inspection that individual drivers would perform before vehicle use, often daily. This process would allow drivers to become familiar with the vehicle as well as spot potential problems before leaving facility.
This is a series of well thought out steps that drivers would perform prior to starting the engine. This should be a routine that is carried out in a logical order. It may include steps on approaching vehicle, startup, shut down, and everything in between. The cock-pit drill(s) could be a simple list, or could include explanations and diagrams.
General Driving Guidelines and Requirements
This section should be the largest part of the document and would contain general “company” driving rules that all employees must follow while driving company vehicles. This section should have clear headings and provide a detailed description in paragraph format. Visuals may be included. Samples topics include, but are not limited to:
o Company policy on drug/alcohol use
o Maximum consecutive driving time without a “break.”
o Seat belts on, lights on, etc. (and other items from 15 Good Habits, etc.)
o Speed limits, following distance
o Material storage, securing loads, etc.
o Etc. (this is just a partial list to get you started)
Procedures at a Collision
This section should provide a thorough description of steps employees should follow if they are: 1. witness to or come upon a collision they are not directly involved in and 2. directly involved in a collision.
Remember, your company logo is likely on the vehicle. There may be moral and legal obligations to address.
Incident Reporting Form (samples at links below)
There are obvious legal forms that must be filled out. However, also keep in mind that the company may want employees to fill out additional forms for internal use. These forms may be kept in the vehicle in the unfortunate event of a collision. This form would be used to record information “at the scene”.
The above forms are examples only. Be sure to make all documents “your own”. Be sure all documents in your plan are consistent, clean, and relevant.
The plan you develop should be put in a handbook format. It should follow a logical sequence, look professional, and include directions for all forms included.
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